Chapter Manual SOSH

  1. Introduction to Chapters

The Chapters of The Society of Our Sacred Honor (SOSH) are the heart and soul of our organization. They embody the mission, vision, and values of The Society by serving as hubs for civic engagement, leadership development, and community service. Each Chapter operates at the local level, connecting Members with their communities while aligning with the overarching goals of SOSH.

Core Values and Vision of The Society

At the foundation of SOSH are its three Sacred Principles:

  1. Patriotism: A deep love for America and respect for its ideals, history, and cultural heritage.
  2. Camaraderie/Unity: Building meaningful relationships and fostering a spirit of collaboration and mutual respect among all Members.
  3. Honor: Upholding integrity, accountability, and selfless service in all actions and decisions.

SOSH envisions a nationwide movement that celebrates America’s legacy, engages its present challenges, and inspires its future. Through the efforts of its Chapters, SOSH seeks to build a more unified, empowered, and civically engaged society.

What is a Chapter?

A Chapter is the smallest organizational unit of SOSH but plays the most critical role in fulfilling its mission. Chapters are responsible for translating The Society’s values into tangible actions that directly impact local communities. They serve as:

  1. Hubs for Leadership: Providing Members with opportunities to lead, grow, and make a difference.
  2. Centers for Civic Engagement: Facilitating programs and discussions that promote informed and active participation in democratic processes.
  3. Engines for Community Service: Organizing initiatives that address local needs and contribute to the betterment of society.
  4. Keepers of Tradition and Innovation: Balancing the preservation of America’s past with the pursuit of forward-thinking solutions to modern challenges.

A Chapter is more than just a group—it is a community within a community, bound by shared principles, goals, and a commitment to service.

The Role of Chapters in SOSH

Chapters play an integral role in achieving SOSH’s mission. They:

  1. Serve as the primary vehicles for executing the AmeriCare Initiatives at the grassroots level.
  2. Strengthen the connection between Members and their communities, fostering a sense of belonging and purpose.
  3. Amplify The Society’s national goals by contributing local successes and innovations.

Each Chapter operates under the guidance of the State Chapter and the Grand Chapter to ensure alignment, support, and accountability.

The AmeriCare Initiatives

The activities and programs of SOSH Chapters are organized around the three core AmeriCare Initiatives, which reflect The Society’s commitment to honoring America’s past, engaging its present, and building its future:

  1. America Remember
    Chapters under this initiative focus on celebrating and preserving America’s history and cultural heritage. Key activities include:
    • Organizing historical reenactments, storytelling events, and heritage festivals.
    • Partnering with local museums, libraries, and historical societies.
    • Educating Members and the community about lesser-known stories of American heroism and resilience.
  2. America Rethink
    This initiative encourages dialogue, education, and innovation to address contemporary challenges. Chapters may:
    • Host forums, town halls, and debates on civic issues.
    • Partner with local schools, universities, and think tanks to foster learning and collaboration.
    • Encourage Members to propose creative solutions to local, state, and national challenges.
  3. America Renew
    This initiative focuses on revitalizing communities and promoting civic engagement through action. Activities include:
    • Organizing community service projects such as clean-ups, food drives, and mentorship programs.
    • Promoting voter registration and participation in elections.
    • Building partnerships with local nonprofits and government agencies to address pressing community needs.

The Meaning of a Chapter

To its Members, a Chapter is not just an organization—it is a family of patriots, united by shared values and a common mission. Chapters provide a platform for Members to:

  1. Learn: Gain knowledge about American history, civics, and community challenges.
  2. Lead: Develop leadership skills through hands-on experiences and mentorship.
  3. Serve: Make a lasting impact in their communities through meaningful service projects.
  4. Connect: Build lifelong relationships with fellow Members who share a passion for service and patriotism.

By fostering a culture of service, learning, and connection, Chapters ensure that SOSH remains a dynamic and impactful force for good in America.

  1. Chapter Operations

The effective operation of a Chapter within The Society of Our Sacred Honor (SOSH) is critical to achieving its mission. This section outlines the guidelines, procedures, and best practices for managing Chapter operations, ensuring Member engagement, and upholding the core values of Patriotism, Camaraderie/Unity, and Honor.

Operational Framework

Chapter Meetings

Regularly scheduled meetings are the cornerstone of a successful Chapter. These gatherings provide Members with opportunities to connect, plan initiatives, and share progress.

  1. Frequency
    • Chapters are required to hold at least one formal meeting per month.
    • Additional Committee meetings and social gatherings can be organized as needed.
  2. Structure
    • Call to Order: Begin with the Pledge of Allegiance and a moment of reflection.
    • Roll Call: Ensure all officers and key Committee Chairs are present.
    • Updates: Review past activities and financial reports.
    • Initiative Discussions: Focus on progress and planning for the AmeriCare Initiatives.
    • Open Floor: Allow Members to voice ideas, concerns, or suggestions.
  3. Decision-Making
    • Chapters must use democratic voting procedures for key decisions.
    • Majority Rule: Standard decisions require a simple majority vote.
    • Transparency: Encourage open dialogue and ensure Members feel heard.

Chapter Governance and Bylaws

  • Chapter Constitution and Bylaws:
    • Chapters should adopt bylaws that align with SOSH’s mission and values, outlining key areas such as member eligibility, leadership roles, decision-making processes, and conflict resolution.
  • Meeting Protocols:
    • Regular Meetings: Chapters should hold regular meetings (e.g., monthly) to discuss upcoming events, initiatives, and organizational matters.
    • Meeting Agendas: The Secretary or President should prepare and distribute agendas in advance to keep meetings organized and productive.
    • Minutes and Record-Keeping: The Secretary is responsible for taking minutes and maintaining records of all official meetings.
  • Decision-Making:
    • Encourage collaborative and transparent decision-making processes. Significant decisions may require a vote by Chapter members.

Recordkeeping and Reporting

Maintaining accurate records and submitting regular reports is essential for effective governance and alignment with State and Grand Chapters.

  1. Meeting Minutes
    • The Secretary is responsible for recording and distributing meeting minutes.
    • Minutes should include attendance, key discussions, and decisions made.
  2. Monthly Reports
    • Submit detailed reports to the State Chapter Governor, including:
      • Summary of activities and events.
      • Financial updates from the Treasurer.
      • Challenges faced and goals for the next month.

Member Engagement

An active and engaged membership is vital to the success of every Chapter. Leaders must prioritize recruitment, retention, and Member satisfaction.

  1. Rights of Members
    • Participate in Chapter meetings and decision-making processes.
    • Access resources and training opportunities provided by SOSH.
    • Nominate and vote for Chapter leadership positions.
  2. Responsibilities of Members
    • Uphold the values of SOSH in all activities.
    • Actively participate in Chapter initiatives and events.
    • Respect the rights and contributions of fellow Members.

Member Recruitment and Retention

  • Membership Growth:
    • Develop and implement recruitment strategies to attract new members.
    • Host open house events, community engagement activities, and social gatherings to introduce potential members to SOSH.
  • Member Engagement:
    • Foster a welcoming, inclusive environment where members feel valued and engaged.
    • Provide opportunities for members to get involved in Chapter committees, events, and initiatives.
  • Retention Strategies:
    • Recognize member contributions, celebrate achievements, and organize member appreciation events.
    • Conduct periodic check-ins to understand member needs and address any concerns.

Programming and Initiatives

Chapters are responsible for advancing SOSH’s mission through impactful programs and initiatives aligned with the AmeriCare Initiatives.

  1. America Remember
    • Preserve and celebrate local history through events, partnerships, and educational programs.
    • Example Activities:
      • Organize storytelling sessions with veterans and community elders.
      • Collaborate with local historical societies to host exhibitions.
  2. America Rethink
    • Encourage civic dialogue and problem-solving on contemporary issues.
    • Example Activities:
      • Host town halls or forums on relevant community topics.
      • Create spaces for constructive debates and idea-sharing.
  3. America Renew
    • Lead community service projects and civic engagement campaigns.
    • Example Activities:
      • Coordinate neighborhood clean-ups or volunteer drives.
      • Promote voter registration and participation in elections.

Conflict Resolution and Disciplinary Procedures

  1. Conflict Resolution
    • The Chapter Chair should address minor conflicts informally.
    • For significant disputes, refer to the Conflict Resolution Committee, if established, or escalate to the State Chapter.
  2. Code of Conduct Violations
    • Any breach of SOSH’s Code of Conduct will result in an inquiry by Chapter leadership.
    • Consequences may include suspension of privileges or removal from the Chapter.

Leadership Development

Chapters are encouraged to cultivate a culture of continuous learning and leadership growth among Members.

  1. Mentorship Programs
    • Pair experienced Members with new recruits to guide them through Chapter operations and opportunities.
  2. Training Workshops
    • Offer training in areas such as public speaking, event planning, and civic engagement.
  3. Pathways to Leadership
    • Create clear pathways for Members to assume leadership roles within the Chapter or transition to leadership at the State or National level.

Best Practices for Success

  1. Inclusion and Collaboration
    • Foster a welcoming environment where all Members feel valued and heard.
    • Encourage collaboration between Committees to maximize impact.
  2. Recognition and Reward
    • Celebrate the contributions of Members regularly through awards, shout-outs, or public acknowledgments.
  3. Adaptability and Innovation
    • Stay flexible to adapt to the unique needs and challenges of your community.
    • Encourage Members to propose and experiment with new ideas.
  1. Chapter Leadership Structure and Roles and Responsibilities

A well-defined leadership structure is essential for the success of each Chapter within The Society of Our Sacred Honor (SOSH). Leadership ensures that Chapters function effectively, advance the mission of The Society, and engage Members in meaningful ways. This section outlines the key leadership roles and Committees that facilitate Chapter operations, with an emphasis on the AmeriCare Strategic Initiative Committees as the cornerstone of SOSH’s mission.

Leadership Roles

Each Chapter is led by a core group of officers who oversee its operations and initiatives. These roles are consistent across all Chapters to ensure standardization and accountability.

Chair (President)

  • Acts as the primary leader and representative of the Chapter.
  • Responsibilities:
    • Provide strategic direction and oversee all Chapter activities.
    • Ensure alignment with State and Grand Chapter goals.
    • Facilitate Chapter meetings and approve project proposals.
  • Reports directly to the State Chapter Governor.

Vice Chair (Vice President)

  • Assists the Chair in leadership duties and assumes responsibilities in their absence.
  • Responsibilities:
    • Oversee operational Committees and provide support to their Chairs.
    • Ensure smooth coordination between Committees and leadership.

Secretary

  • Manages records and communications for the Chapter.
  • Responsibilities:
    • Maintain accurate meeting minutes, attendance records, and reports.
    • Disseminate important information to Members and leadership.

Treasurer

  • Responsible for managing the Chapter’s finances and fundraising efforts.
  • Responsibilities:
    • Develop and manage the Chapter’s annual budget.
    • Oversee fundraising initiatives and ensure financial transparency.

Committee Chairs

  • Each Committee Chair is responsible for leading one of the Chapter’s Committees.
  • Responsibilities:
    • Develop and execute plans within the scope of their Committee.
    • Report progress and challenges to the Chair and Vice Chair.

Committees

Committees are the operational arms of each Chapter, enabling Members to focus on specific areas of interest and expertise. Each Committee is led by a Chair and may include other leadership roles, such as a Vice-Chair, Secretary, or Research Assistant.

AmeriCare Strategic Initiative Committees

These Committees are the most critical and central to advancing SOSH’s mission.

  1. America Remember Committee
    • Purpose: To honor and preserve American history, celebrate cultural heritage, and educate the community.
    • Responsibilities:
      • Plan and host educational events such as storytelling nights, heritage celebrations, and historical tours.
      • Partner with local schools, museums, and historical societies.
      • Organize commemorations for significant national holidays, such as Veterans Day and Independence Day.
    • Led by: Historian
  2. America Rethink Committee
    • Purpose: To encourage civic discourse and innovative problem-solving around pressing social, economic, and political challenges.
    • Responsibilities:
      • Host forums, debates, and educational workshops.
      • Provide Members and the community with educational resources on civic and national issues.
      • Facilitate solution-driven discussions to address local and national challenges.
    • Led by: Thinker
  3. America Renew Committee
    • Purpose: To inspire and lead civic engagement, volunteerism, and community revitalization projects.
    • Responsibilities:
      • Organize service projects such as neighborhood clean-ups, food drives, and charity events.
      • Promote voter registration and civic participation.
      • Build partnerships with local nonprofits and government agencies to create impactful initiatives.
    • Led by: Envisioner

Operational Committees

These Committees support the day-to-day functioning of the Chapter and ensure its long-term sustainability.

  1. Membership and Outreach Committee
    • Purpose: To recruit new Members, engage existing ones, and expand the Chapter’s reach.
    • Responsibilities:
      • Host membership drives and orientations.
      • Create strategies to attract and retain Members.
  2. Finance and Fundraising Committee
    • Purpose: To oversee financial management and fundraising efforts.
    • Responsibilities:
      • Develop and execute fundraising events.
      • Prepare financial reports and ensure budgetary compliance.
  3. Public Relations and Communications Committee
    • Purpose: To manage the Chapter’s public image and communications strategy.
    • Responsibilities:
      • Maintain a consistent presence on social media.
      • Develop press releases and newsletters to promote Chapter events.
  4. Events and Logistics Committee
    • Purpose: To plan and execute Chapter meetings and events.
    • Responsibilities:
      • Handle event logistics, including venue booking and supplies.
      • Collaborate with other Committees for successful project execution.
  5. Strategic Partnerships Committee
    • Purpose: To build relationships with local organizations, businesses, and government entities.
    • Responsibilities:
      • Identify potential partners and sponsors.
      • Develop collaboration opportunities to support Chapter initiatives.
  6. Leadership Development Committee
    • Purpose: To identify and train future Chapter leaders.
    • Responsibilities:
      • Organize workshops and mentorship programs.
      • Create pathways for leadership roles within the Chapter.

Leadership Qualities

Leadership within SOSH is built on a foundation of integrity, inspiration, and service. Leaders are expected to:

  • Model Patriotism: Embrace and promote the core values of SOSH.
  • Foster Unity: Build inclusive teams and encourage collaboration among Members.
  • Uphold Honor: Demonstrate accountability, transparency, and ethical decision-making.
  • Inspire Action: Motivate Members to take initiative and contribute to the Chapter’s success.
  • Develop Others: Mentor future leaders and cultivate a culture of continuous growth.
  1. Training and Leadership Development

Developing strong, capable, and inspired leaders is vital to the success of every Chapter within The Society of Our Sacred Honor (SOSH). Training and leadership development programs empower Members to embody the values of Patriotism, Camaraderie/Unity, and Honor, while ensuring the sustainability and growth of the organization. This section outlines the strategies and resources for cultivating leadership at the Chapter level.

Core Objectives of Training and Leadership Development

  1. Foster Excellence in Leadership: Equip current and future leaders with the skills and knowledge necessary to effectively lead their Chapters and advance SOSH’s mission.
  2. Encourage Civic Engagement: Build an understanding of the importance of service, community impact, and civic responsibility.
  3. Strengthen Organizational Growth: Ensure a steady pipeline of well-prepared leaders at the local, state, and national levels.
  4. Promote Inclusivity and Collaboration: Cultivate a culture where all Members feel empowered to contribute and lead.

Key Training Areas

  1. Leadership Fundamentals

Leadership begins with understanding the responsibilities of each role and the guiding principles of SOSH.

  • Leadership Roles Overview:
    • Chair, Vice Chair, Treasurer, Secretary, Committee Chairs, and other key positions.
    • Understanding how these roles work together to achieve Chapter goals.
  • Core Leadership Competencies:
    • Communication, strategic planning, delegation, problem-solving, and conflict resolution.
  1. Civic Education and Engagement
  • America Remember Training:
    • Develop programs to teach and celebrate American history and cultural heritage.
    • Learn how to partner with local historical societies, museums, and educators.
  • America Rethink Training:
    • Learn facilitation skills for hosting forums, debates, and problem-solving sessions.
    • Engage in workshops on public policy and community organizing.
  • America Renew Training:
    • Gain project management skills for leading community service initiatives.
    • Understand voter engagement strategies and grassroots organizing.
  1. Effective Chapter Operations
  • Meeting Management:
    • Training on how to run productive meetings using structured agendas and Robert’s Rules of Order.
  • Event Planning:
    • Workshops on planning and executing successful Chapter events, including logistics, budgeting, and promotion.
  • Financial Oversight:
    • Training on Chapter financial management, fundraising strategies, and budget reporting.
  1. Personal and Professional Growth
  • Public Speaking and Communication:
    • Sessions on delivering speeches, leading discussions, and engaging with diverse audiences.
  • Networking and Collaboration:
    • Training on building partnerships with local organizations, businesses, and community leaders.
  • Time Management and Goal Setting:
    • Practical tools and techniques to manage responsibilities effectively and set achievable objectives.

Leadership Development Programs

  1. Mentorship Program

Pair new Members with experienced Chapter leaders to foster skill-building and knowledge-sharing.

  • Purpose: Create a supportive environment where emerging leaders can learn from seasoned ones.
  • Structure:
    • One-on-one mentorship meetings focusing on leadership challenges and goals.
    • Ongoing feedback and guidance on navigating Chapter roles.
  1. Leadership Training Workshops

Organize regular workshops to develop leadership skills and competencies.

  • Topics Include:
    • Leadership ethics and decision-making.
    • Handling conflict and fostering inclusivity.
    • Crisis management and problem-solving.
  1. Leadership Academy

Offer advanced training for Members aspiring to take on higher leadership roles within the State or Grand Chapters.

  • Modules Include:
    • Advanced public policy and civic engagement strategies.
    • Managing statewide or national events.
    • Training future trainers: teaching Members how to lead workshops and mentor others.

Leadership Development Resources

  1. Online Training Portal

Provide access to an online portal with resources such as:

  • Recorded webinars and tutorials.
  • Leadership development guides and templates.
  • Interactive tools for event planning and reporting.
  1. SOSH Leadership Handbook

Distribute a comprehensive handbook that outlines:

  • Expectations for leadership roles.
  • Best practices for decision-making and conflict resolution.
  • Guidance on managing Committees and facilitating initiatives.
  1. Regional and National Training Events

Encourage Chapter leaders to attend:

  • State Chapter leadership conferences.
  • Grand Chapter summits and national events focused on leadership and networking.

Leadership Evaluation and Feedback

  1. Performance Reviews
    • Chapter leadership should conduct semi-annual reviews to evaluate leadership effectiveness and identify areas for growth.
    • Focus on achievements, challenges, and Member feedback.
  2. Feedback Mechanisms
    • Create anonymous feedback channels for Members to provide input on leadership performance.
    • Use feedback to guide training priorities and address concerns.
  3. Leadership Recognition
    • Celebrate outstanding leadership through awards, promotions, and public recognition.

Best Practices for Leadership Success

  1. Cultivate a Leadership Pipeline:
    • Regularly identify and mentor Members with leadership potential.
  2. Encourage Inclusivity:
    • Ensure all Members, regardless of background, have opportunities to lead.
  3. Foster Collaboration:
    • Promote teamwork within Committees and between Chapters to build a stronger network.
  4. Align Leadership with Mission:
    • Emphasize the core values of Patriotism, Camaraderie/Unity, and Honor in all leadership actions.
  1. Chapter Finances

Effective financial management is critical to the success and sustainability of every Chapter within The Society of Our Sacred Honor (SOSH). This section provides guidelines for overseeing Chapter finances, budgeting, fundraising, and financial accountability. The Treasurer, as Chair of the Finance Committee, plays a central role in ensuring transparency and fiscal responsibility.

Role of the Treasurer and the Finance Committee

Treasurer’s Responsibilities

The Treasurer is the chief financial officer of the Chapter and is responsible for:

  • Creating and managing the Chapter’s budget.
  • Recording all financial transactions and maintaining accurate records.
  • Preparing and presenting financial reports at Chapter meetings.
  • Ensuring compliance with financial policies set by the State and Grand Chapters.
  • Leading the Finance Committee and overseeing its activities.

Finance Committee Responsibilities

The Finance Committee supports the Treasurer in managing Chapter finances and ensures financial operations align with SOSH’s mission and goals. The Committee’s duties include:

  • Assisting in the creation of the annual budget.
  • Developing and executing fundraising plans.
  • Monitoring Chapter expenditures and financial health.
  • Ensuring that financial decisions align with Chapter priorities.

Budgeting Procedures

The Chapter budget serves as the financial roadmap for the year, outlining expected income and expenditures.

  1. Budget Creation
    • The Treasurer, with input from the Finance Committee and Chapter leadership, drafts the annual budget.
    • The budget must allocate resources for key areas, including:
      • Programming and Initiatives: Activities aligned with the AmeriCare Initiatives.
      • Administrative Costs: Supplies, meeting expenses, and operational needs.
      • Membership Engagement: Recruitment events, Member recognition, and training opportunities.
  2. Approval Process
    • The budget is presented to the Chapter for review and discussion.
    • Approval requires a majority vote from Chapter Members during a formal meeting.
  3. Budget Monitoring
    • The Treasurer provides monthly updates on the budget’s status, highlighting any variances or concerns.
    • Mid-year reviews should be conducted to adjust the budget if needed.

Allocations and Expenditures

Chapters must ensure that financial resources are allocated and spent in alignment with SOSH’s mission and principles.

  1. Expenditure Approval
    • All expenditures must be approved by the Finance Committee and, if exceeding a pre-set threshold, by Chapter leadership.
    • Receipts and documentation must be submitted for all expenses.
  2. Authorized Uses of Funds
    • Programs and Events: Costs associated with Chapter initiatives, such as venue rentals, marketing materials, and speaker fees.
    • Community Service Projects: Supplies for service activities, such as cleaning equipment, donation items, or promotional materials.
    • Operational Costs: Administrative expenses, including website hosting, printing, and postage.
  3. Unauthorized Uses of Funds
    • Personal expenses of Members or leaders.
    • Activities or purchases unrelated to the Chapter’s mission or approved budget.

Fundraising

Fundraising is vital to supporting Chapter activities and ensuring financial stability. Chapters are encouraged to adopt creative and community-focused fundraising strategies.

  1. Planning Fundraising Activities
    • The Finance Committee develops an annual fundraising plan with input from the Chapter.
    • Fundraising events should align with SOSH’s mission and values to enhance community impact and engagement.
  2. Examples of Fundraising Events
    • Community Events: Bake sales, trivia nights, or charity walks.
    • Donor Engagement: Crowdfunding campaigns, donor appreciation events, and sponsorship drives.
    • Merchandise Sales: Selling Chapter-branded items like t-shirts, mugs, or lapel pins.
  3. Fundraising Best Practices
    • Set clear goals for each fundraising event.
    • Promote events through social media, email campaigns, and local partnerships.
    • Recognize and thank donors for their contributions.

Financial Reporting and Transparency

  1. Monthly Financial Reports
    • The Treasurer must prepare a monthly financial report that includes:
      • A summary of income and expenditures.
      • Current account balances.
      • Updates on fundraising efforts.
    • Reports should be shared with Chapter leadership and Members during meetings.
  2. Annual Financial Report
    • At the end of the fiscal year, the Treasurer prepares a comprehensive report that includes:
      • Total income and expenses for the year.
      • A comparison of actual figures to the approved budget.
      • Recommendations for improving financial management in the future.
  3. Transparency and Accountability
    • All financial records must be accessible to Chapter leadership and State Chapter officers upon request.
    • Chapters are subject to audits by the State or Grand Chapters to ensure compliance with financial policies.

Financial Management Best Practices

  1. Establish Clear Policies
    • Adopt clear policies for handling funds, approving expenditures, and documenting transactions.
  2. Use Dedicated Accounts
    • Maintain a separate bank account for Chapter funds. Personal accounts must not be used for Chapter finances.
  3. Ensure Oversight
    • Require dual authorization for significant expenditures to prevent misuse of funds.
  4. Encourage Sustainability
    • Balance fundraising efforts with sustainable financial planning to avoid overreliance on a single source of income.

6. Code of Conduct and Ethics

The Code of Conduct and Ethics is a cornerstone of The Society of Our Sacred Honor (SOSH). It provides guidelines for the behavior, integrity, and accountability of all Members and leaders to ensure that Chapters operate in alignment with the values of Patriotism, Camaraderie/Unity, and Honor. This Code fosters a respectful and inclusive environment, reinforces ethical behavior, and protects the integrity of The Society.

Purpose of the Code of Conduct and Ethics

The purpose of this Code is to:

  1. Promote Ethical Behavior: Ensure that all actions and decisions reflect the highest standards of integrity and respect.
  2. Foster Inclusivity: Build an environment where all Members feel valued and safe.
  3. Uphold Accountability: Establish clear expectations and consequences for misconduct.
  4. Protect the Mission: Ensure that the actions of Members and leaders align with SOSH’s mission and principles.

Core Principles of the Code

  1. Patriotism
    • Members shall uphold the ideals and values of The Society, demonstrating love for country and respect for its history, culture, and institutions.
  1. Camaraderie/Unity
    • Members shall work collaboratively, fostering mutual respect and unity among all Members regardless of differences.
  1. Honor
    • Members shall conduct themselves with integrity, fairness, and accountability in all interactions and decisions.

Standards of Conduct

  1. Respect for Others
    • Treat all Members, leaders, and community partners with dignity and respect.
    • Avoid discrimination, harassment, or any form of abusive behavior.
    • Actively promote an inclusive environment that values diversity.
  1. Integrity in Actions
    • Represent SOSH with honesty and uphold the reputation of the organization.
    • Avoid conflicts of interest and disclose any potential conflicts to Chapter leadership.
    • Ensure transparency in all financial, operational, and leadership activities.
  1. Accountability and Responsibility
    • Take responsibility for personal actions and decisions.
    • Fulfill assigned roles and commitments with diligence and reliability.
    • Respect the democratic processes of the Chapter, including voting and decision-making.
  1. Compliance with Laws and Policies
    • Adhere to all applicable local, state, and federal laws.
    • Follow SOSH’s Constitution, Bylaws, and policies as outlined by the Grand Chapter.
  1. Preservation of Chapter Culture
    • Safeguard the traditions and values of SOSH while embracing innovation.
    • Maintain confidentiality of internal discussions and sensitive information.

Ethical Guidelines

  1. Leadership Ethics
    • Leaders must model ethical behavior and inspire others to do the same.
    • Avoid using leadership positions for personal gain or influence.
  1. Financial Ethics
    • Ensure responsible management of Chapter funds.
    • Avoid misuse of resources or funds for personal purposes.
  1. Conflict Resolution
    • Address conflicts constructively and respectfully.
    • Use established Chapter processes to mediate disputes when necessary.
  1. Community Engagement
    • Engage with the community respectfully and responsibly during events and initiatives.
    • Represent SOSH positively in all public interactions.

Prohibited Behaviors

  1. Harassment and Discrimination
    • Any form of harassment or discrimination based on race, gender, religion, sexual orientation, or other characteristics is strictly prohibited.
  1. Dishonesty or Fraud
    • Misrepresentation of information, fraudulent activities, or dishonesty will not be tolerated.
  1. Substance Abuse
    • Use of illegal substances or abuse of alcohol during Chapter activities is prohibited.
  1. Violations of Confidentiality
    • Sharing internal discussions, Member information, or sensitive Chapter plans without authorization is not allowed.

Enforcement and Accountability

  1. Reporting Violations
    • Members are encouraged to report violations of the Code to Chapter leadership or the State Chapter Governor.
    • Reports will be handled confidentially and without fear of retaliation.
  1. Investigation Process
    • Chapter leadership will review reported violations and determine appropriate actions.
    • For severe cases, the matter may be escalated to the State or Grand Chapter.
  1. Consequences of Misconduct
    • Consequences for violating the Code may include:
      • Verbal or written warnings.
      • Temporary suspension of privileges.
      • Removal from leadership roles.
      • Expulsion from the Chapter or The Society.
  1. Appeals Process
    • Members have the right to appeal disciplinary actions through a formal process established by the State or Grand Chapter.

Commitment to the Code

All Members and leaders are required to:

  1. Acknowledge and Sign: Agree to abide by the Code of Conduct and Ethics upon joining SOSH.
  2. Participate in Training: Attend training sessions to understand the expectations and principles outlined in the Code.
  3. Uphold the Code: Actively promote and protect the values and mission of SOSH.

Leadership Qualities and Ethical Standards

To reinforce the importance of ethical behavior, Chapter leaders must exhibit the following qualities:

  • Integrity: Demonstrate honesty, transparency, and fairness in all actions.
  • Empathy: Understand and respect the perspectives and experiences of others.
  • Responsibility: Fulfill obligations and model accountability to Members.
  • Courage: Make difficult decisions and address misconduct when necessary.

7. Conflict Resolution and Disciplinary Procedures

Conflict resolution and disciplinary procedures are critical to maintaining the integrity, harmony, and functionality of Chapters within The Society of Our Sacred Honor (SOSH). This section provides clear guidelines for addressing conflicts and violations of the Code of Conduct and Ethics to ensure a respectful, collaborative, and inclusive environment for all Members. These procedures prioritize fairness, transparency, and restorative practices whenever possible.

Purpose of Conflict Resolution and Disciplinary Procedures

  1. Maintain Harmony: Address conflicts constructively to preserve unity and camaraderie among Members.
  2. Uphold Integrity: Ensure that all Members and leaders adhere to SOSH’s values of Patriotism, Camaraderie/Unity, and Honor.
  3. Promote Accountability: Establish clear and consistent procedures for resolving disputes and addressing misconduct.
  4. Encourage Restoration: Focus on restorative solutions that promote understanding and reconciliation when appropriate.

Conflict Resolution Process

Conflicts among Members, Committees, or leadership can arise, but they should be handled promptly and constructively to prevent escalation.

1. Informal Resolution

  • Encourage Direct Communication:
    • Members are encouraged to address minor conflicts directly and respectfully with the involved party.
    • A neutral third party, such as the Chapter Chair or another leader, may mediate if necessary.
  • Promote Open Dialogue:
    • Facilitate a private conversation where both parties can express their concerns and work toward a mutually agreeable solution.

2. Formal Resolution

If informal attempts fail, the conflict may be escalated to formal resolution procedures:

  • Submit a Formal Complaint:
    • Complaints must be submitted in writing to the Chapter Chair or the Secretary, detailing the nature of the conflict and any attempts at resolution.
  • Investigation Process:
    • The Chapter leadership team reviews the complaint and may appoint a neutral panel or Committee to investigate.
    • Both parties will be given an opportunity to provide their perspective and supporting evidence.
  • Resolution Meeting:
    • A formal meeting is held with all relevant parties to discuss findings and agree on a resolution.
  • Documentation:
    • The outcome is documented, and all parties are informed of the decision in writing.

3. Escalation to State or Grand Chapter

  • If the conflict cannot be resolved at the Chapter level, it may be referred to the State Chapter Governor or the Grand Chapter for further review.
  • Serious conflicts involving legal issues, harassment, or violations of the Code of Conduct must be escalated immediately.

Disciplinary Procedures

Disciplinary procedures are necessary for addressing violations of SOSH’s Code of Conduct and Ethics and ensuring accountability. These procedures prioritize fairness and proportionality in determining consequences.

1. Reporting Misconduct

  • Who Can Report:
    • Any Member, leader, or community partner may report a violation of the Code.
  • How to Report:
    • Submit a written report to the Chapter Chair, Secretary, or designated leadership team member.
    • Reports must include specific details, including the nature of the violation, involved parties, and any supporting evidence.
  • Confidentiality:
    • Reports will be handled confidentially to protect the privacy of all parties involved.

2. Investigation Process

  • Preliminary Review:
    • The Chapter leadership team reviews the report to determine if it warrants further investigation.
  • Formation of an Investigative Panel:
    • A neutral panel, including at least one leader and one Committee Chair, is appointed to investigate the matter.
  • Fact-Finding:
    • The panel gathers information through interviews, written statements, and relevant evidence.
  • Review and Decision:
    • The panel submits its findings to the Chapter leadership, which determines the appropriate course of action.

3. Disciplinary Actions

Consequences for misconduct will depend on the severity of the violation and may include:

  1. Verbal Warning:
    • A private conversation to address the behavior and reinforce expectations.
  2. Written Warning:
    • A formal notice documenting the violation and outlining corrective actions.
  3. Suspension:
    • Temporary removal of rights and privileges, including participation in Chapter activities.
  4. Expulsion:
    • Permanent removal from the Chapter and revocation of membership in SOSH.

Appeals Process

Members have the right to appeal disciplinary actions if they believe the decision was unjust or improperly handled.

1. Submission of Appeal

  • Appeals must be submitted in writing within 14 days of receiving the disciplinary decision.
  • The appeal should outline specific reasons for contesting the decision and include any supporting evidence.

2. Review of Appeal

  • The Chapter leadership team or a neutral panel will review the appeal and determine whether to uphold, modify, or overturn the decision.
  • If necessary, the appeal may be escalated to the State or Grand Chapter for final review.

3. Final Decision

  • The final decision will be communicated to all parties in writing, and the matter will be considered closed.

Restorative Practices

Whenever possible, SOSH prioritizes restorative approaches to conflict resolution and discipline. These practices focus on repairing harm, rebuilding trust, and fostering understanding.

1. Mediation

  • A neutral mediator facilitates a dialogue between the involved parties to identify underlying issues and reach a resolution.

2. Restorative Agreements

  • Agreements may include commitments to specific actions, such as issuing apologies, completing additional training, or participating in community service.

3. Rebuilding Trust

  • Leadership may organize team-building activities, workshops, or facilitated discussions to promote healing and reconciliation.

Best Practices for Conflict Resolution and Discipline

  1. Act Promptly:
    • Address conflicts and violations as soon as they arise to prevent escalation.
  2. Ensure Fairness:
    • Treat all parties with respect and impartiality throughout the process.
  3. Promote Transparency:
    • Clearly communicate procedures, decisions, and rationales to all parties.
  4. Encourage Reflection:
    • Create opportunities for individuals to learn from their experiences and grow as Members of SOSH.

8. Chartering and Reporting Requirements

The Chartering and Reporting Requirements establish the foundation for the creation and maintenance of Chapters within The Society of Our Sacred Honor (SOSH). These guidelines ensure that Chapters operate consistently with SOSH’s mission, values, and principles while maintaining accountability and alignment with State and Grand Chapters.

Chartering a Chapter

Chartering is the formal process by which a new Chapter is established and recognized as part of SOSH. This process is essential for ensuring that all Chapters meet the standards and expectations of the organization.

Requirements for Chartering

To receive an official Charter from SOSH, the following requirements must be met:

  1. Minimum Membership:
    • A minimum of 10 Members is required to establish a Chapter.
    • Members must represent a diverse group committed to the principles of Patriotism, Camaraderie/Unity, and Honor.
  1. Leadership Team:
    • A Chapter must have an elected leadership team consisting of:
      • Chair (President)
      • Vice Chair (Vice President)
      • Secretary
      • Treasurer
      • Committee Chairs for the AmeriCare Initiatives (Historian, Thinker, and Envisioner).
  1. Proposed Chapter Bylaws:
    • The Chapter must adopt bylaws aligned with the SOSH model bylaws for Local Chapters.
    • Bylaws must outline leadership roles, meeting procedures, membership requirements, and financial management.
  1. AmeriCare Strategic Plan:
    • Submit a plan for implementing and supporting the America Remember, America Rethink, and America Renew initiatives.
  1. Endorsement by State Chapter:
    • A petition for Chartering must be endorsed by the State Chapter Governor (or Grand Chapter if a State Chapter has not been established).

Steps for Chartering

  1. Application Submission:
    • Submit a completed Charter Application Form to the State Chapter Governor or the Grand Chapter.
    • Include required documents, such as bylaws, leadership roster, and strategic plan.
  1. Review and Approval:
    • The application will be reviewed by the State Chapter Governor or a designated Chartering Committee.
    • Feedback will be provided, and revisions may be requested.
  1. Chartering Ceremony:
    • Upon approval, the new Chapter will receive an official Charter during a formal ceremony.
    • The Charter will be signed by the Grand Chapter President and presented to the Chapter leadership.

Chapter Reporting Requirements

To maintain their Charter and remain in good standing, Chapters must adhere to regular reporting requirements. These reports ensure transparency, accountability, and alignment with SOSH’s mission.

Monthly Reporting

  1. Activity Report:
    • Summarize events, initiatives, and activities conducted during the month.
    • Highlight progress on AmeriCare Initiatives and other projects.
  1. Financial Report:
    • Provide an update on income, expenditures, and current account balances.
    • Submit receipts and documentation for major expenses.
  1. Membership Report:
    • Update the roster of active Members, including new recruits and any changes in membership status.
  1. Challenges and Goals:
    • Report any challenges encountered and outline goals for the upcoming month.

Annual Reporting

  1. Comprehensive Chapter Report:
    • Provide a detailed overview of the Chapter’s activities, achievements, and financial health for the year.
    • Include metrics on participation, outreach, and community impact.
  1. Budget Proposal:
    • Submit a proposed budget for the upcoming fiscal year, including anticipated income and expenditures.
  1. Leadership Roster:
    • Update the list of current leaders and Committee Chairs.
    • Include information on leadership transitions or elections.

Accountability and Compliance

  1. State Chapter Oversight:
    • State Chapters are responsible for monitoring the activities and compliance of Local Chapters within their jurisdiction.
    • Regular check-ins and feedback sessions should be conducted.
  1. Audits:
    • Financial audits may be conducted periodically by the State or Grand Chapter to ensure proper financial management and compliance with reporting requirements.
  1. Probation and Revocation:
    • Chapters that fail to meet reporting requirements or violate SOSH policies may be placed on probation.
    • Persistent non-compliance may result in the revocation of the Chapter’s Charter.

Best Practices for Chartering and Reporting

  1. Foster Clear Communication:
    • Maintain open lines of communication between Local, State, and Grand Chapters to ensure alignment and support.
  1. Emphasize Training:
    • Provide training for new Chapters on reporting procedures and best practices.
  1. Recognize Excellence:
    • Acknowledge Chapters that consistently meet or exceed reporting requirements through awards or public recognition.
  1. Promote Collaboration:
    • Encourage Chapters to share successful initiatives and strategies with others in their region.

9. Best Practices for Success

The success of The Society of Our Sacred Honor (SOSH) depends on the effectiveness of its Chapters in embodying the organization’s mission and values. This section highlights proven strategies and practices that Local Chapters can adopt to foster growth, maintain engagement, and achieve their goals while upholding the principles of Patriotism, Camaraderie/Unity, and Honor.

1. Leadership Excellence

Cultivate Strong Leadership

  • Ensure leaders are well-trained, motivated, and aligned with SOSH’s mission.
  • Provide mentorship and leadership development opportunities for emerging leaders.
  • Foster open communication and collaboration among leadership teams.

Lead by Example

  • Chapter leaders should model the values of integrity, inclusivity, and service.
  • Engage actively in Chapter events and initiatives, demonstrating commitment to the organization’s goals.

Delegate Effectively

  • Empower Committee Chairs and Members to take ownership of their roles.
  • Encourage shared responsibilities to prevent burnout and ensure collective success.

2. Member Engagement

Prioritize Inclusivity

  • Create a welcoming environment where all Members feel valued and respected.
  • Celebrate the diversity of backgrounds, experiences, and perspectives within the Chapter.

Build a Strong Sense of Community

  • Organize regular social events to strengthen camaraderie among Members.
  • Recognize and celebrate Member contributions through awards, shout-outs, or personal acknowledgments.

Encourage Active Participation

  • Provide clear pathways for Members to get involved in Committees, initiatives, and leadership roles.
  • Ensure all Members have opportunities to voice their ideas and contribute to decision-making.

3. Effective Communication

Maintain Clear and Consistent Messaging

  • Use regular newsletters, emails, and social media updates to keep Members informed about Chapter activities and goals.
  • Ensure transparency in decision-making and operations.

Utilize Technology

  • Leverage communication tools like Slack, Zoom, or Google Workspace for collaboration and remote engagement.
  • Develop and maintain a user-friendly Chapter website to share updates and resources.

Engage with the Community

  • Develop a strong public relations strategy to promote Chapter events and initiatives.
  • Partner with local media outlets to amplify the Chapter’s impact and reach.

4. Strategic Planning

Set Clear Goals

  • Develop a strategic plan with specific, measurable, achievable, relevant, and time-bound (SMART) goals.
  • Align Chapter goals with the broader objectives of the State and Grand Chapters.

Review and Adjust Plans Regularly

  • Conduct mid-year and annual reviews to assess progress and adjust strategies as needed.
  • Use feedback from Members and community partners to inform planning.

Focus on the AmeriCare Initiatives

  • Prioritize impactful programming under the America Remember, America Rethink, and America Renew initiatives.
  • Develop creative, community-focused projects that advance these strategic pillars.

5. Program and Event Excellence

Host Meaningful Events

  • Organize events that resonate with Members and the community, such as educational forums, service projects, and cultural celebrations.
  • Ensure events align with SOSH’s mission and create opportunities for civic engagement.

Plan Thoroughly

  • Use detailed planning templates to ensure all aspects of event logistics, promotion, and execution are covered.
  • Assign clear roles and responsibilities to ensure smooth event management.

Evaluate Success

  • Gather feedback from attendees and participants to improve future events.
  • Celebrate successes and share lessons learned with the Chapter.

6. Financial Stewardship

Practice Transparency

  • Maintain accurate financial records and share regular updates with Members.
  • Ensure all expenditures align with the approved budget and the Chapter’s mission.

Develop Sustainable Fundraising Strategies

  • Host diverse fundraising events, such as auctions, donation drives, and merchandise sales.
  • Build relationships with donors and sponsors to ensure long-term financial support.

Plan for the Future

  • Create a financial reserve to address unexpected expenses or challenges.
  • Regularly assess and adjust the Chapter’s financial strategy to meet evolving needs.

7. Building Partnerships

Engage with Local Organizations

  • Collaborate with schools, nonprofits, businesses, and community groups to amplify the Chapter’s impact.
  • Develop mutually beneficial partnerships that align with SOSH’s values and initiatives.

Leverage Strategic Partners

  • Utilize resources and opportunities from Strategic Partners identified by the State and Grand Chapters.
  • Share best practices and success stories with other Chapters to strengthen the SOSH network.

8. Maintaining Chapter Morale

Celebrate Milestones

  • Acknowledge achievements, anniversaries, and Member milestones through celebrations and announcements.
  • Host annual awards ceremonies to recognize outstanding contributions.

Encourage Open Dialogue

  • Create a culture where Members feel comfortable sharing concerns, ideas, and feedback.
  • Act on constructive feedback to improve Chapter operations and morale.

Provide Growth Opportunities

  • Offer Members opportunities to attend leadership training, conferences, and networking events.
  • Encourage continuous learning and skill-building within the Chapter.

9. Embrace Innovation

Experiment with New Ideas

  • Pilot innovative projects and initiatives to keep programming fresh and engaging.
  • Encourage creative solutions to challenges and reward ingenuity.

Adapt to Change

  • Stay flexible and open to evolving needs, whether in the Chapter, community, or broader society.
  • Utilize technology and modern tools to streamline operations and engagement.

10. Align with SOSH’s Core Values

Patriotism

  • Ensure all activities reflect a love of country and a commitment to preserving its history and values.

Camaraderie/Unity

  • Foster a sense of belonging and unity among Members and in the broader community.

Honor

  • Uphold ethical standards, demonstrate respect, and act with integrity in all Chapter activities.

Key Takeaways

  1. Success is built on a foundation of strong leadership, engaged Members, and strategic planning.
  2. Effective communication and partnerships amplify the Chapter’s reach and impact.
  3. A commitment to SOSH’s values ensures that Chapters remain aligned with the mission and purpose of the organization.

10. Contact Information for Support

Support is essential to the success of every Chapter within The Society of Our Sacred Honor (SOSH). Chapters should always feel empowered to reach out for guidance, resources, or assistance from the State and Grand Chapters. This section provides contact details and an overview of how Chapters can access support and communicate effectively with SOSH leadership and resources.

Purpose of the Support System

  1. Guidance: Ensure Chapters have access to information and advice to operate effectively.
  2. Resources: Provide tools, templates, and materials to aid in Chapter operations, events, and initiatives.
  3. Conflict Resolution: Offer a pathway for resolving challenges or disputes at the local level.
  4. Connection: Strengthen the bond between Local Chapters and State/Grand Chapters to foster collaboration and growth.

Support Structure

Local Chapter Support from State Chapter

Each Local Chapter is supported by its respective State Chapter Governor and State-level leadership team.

  • State Chapters are the first point of contact for Local Chapters regarding day-to-day operations, compliance, and event planning.

State Chapter Support from the Grand Chapter

State Chapters are overseen and supported by the Grand Chapter and its leadership.

  • The Grand Chapter provides overarching resources, training materials, and strategic guidance.

Key Contacts for Support

Grand Chapter Contacts

  • President of The Society of Our Sacred Honor
    • Email: [email protected]
    • Phone: 336-740-2663
    • Role: Oversees the entire organization and provides strategic leadership and guidance.
  • National Secretary
    • Email: [email protected]
    • Phone: 336-740-2663
    • Role: Handles documentation, governance questions, and meeting schedules.
  • National Treasurer
    • Email: [email protected]
    • Phone: 336-740-2663
    • Role: Provides financial guidance and support for budgeting, fundraising, and compliance.
  • AmeriCare Initiative Chairs:
  • General Inquiries

State Chapter Contacts

Each State Chapter maintains its own leadership team to directly support Local Chapters. Chapters can contact their State Governor or relevant State-level officers:

  • State Governor: governor.[state] @OurSacredHonorSociety.com com
  • State Treasurer: treasurer.[state] @OurSacredHonorSociety.com
  • State Secretary: secretary.[state] @OurSacredHonorSociety.com

State-level AmeriCare Initiative Chairs are also available to provide guidance specific to the America Remember, America Rethink, and America Renew programs.

Additional Support Resources

  • Technology and Digital Infrastructure Help Desk
    • Email: [email protected]
    • Phone: 336-740-2663
    • For assistance with the Chapter’s website, email accounts, and digital tools.
  • Training and Leadership Development Team
    • Email: [email protected]
    • Role: Provides training materials, leadership resources, and workshop facilitation.
  • Crisis Management and Conflict Resolution Hotline
    • Phone: 336-740-2663 (24/7)
    • Immediate assistance for legal, operational, safety, or reputational crises.

How to Access Support

  1. Identify the Appropriate Contact
    • Determine whether your question or issue pertains to Local, State, or Grand Chapter matters and reach out accordingly.
  1. Use Email as the Primary Method
    • Send inquiries to the appropriate email addresses to ensure prompt responses.
  1. Emergency Situations
    • For urgent issues, such as crises or violations of the Code of Conduct, use the crisis hotline or directly contact the Chapter Chair or State Governor.
  1. Regular Updates
    • Chapters are encouraged to maintain regular communication with their State and Grand Chapters through monthly reports and updates.

Best Practices for Communication

  1. Be Specific: Clearly outline your question or concern when reaching out for support.
  2. Plan Ahead: Contact leadership well in advance of deadlines or events to ensure ample time for responses.
  3. Follow Up: If you don’t receive a response within 48 hours, follow up with another message or escalate to the next level of leadership.
  4. Respect Hierarchy: Address issues at the Local level before escalating to the State or Grand Chapter.

Key Takeaways

  • The support system is designed to empower Chapters with the resources and guidance needed to thrive.
  • Clear lines of communication and mutual respect are critical to effective collaboration.
  • Chapters should feel confident in reaching out to State and Grand Chapters for help at any time.

Conclusion

Leading a Local Platoon within The Society of Our Sacred Honor is a noble task that comes with significant responsibilities. By following this guide and upholding SOSH’s core values of patriotism, honor, and civic duty, you and your Platoon will play an integral role in shaping America’s future. Remember, as a Platoon Commander or member, you have the opportunity to impact not only your local community but also the nation as a whole.

Together, we will honor the past, rethink the present, and build a future where the American Promise endures for generations.