Chapter Guide

Introduction to Chapters

The Chapters of The Society of Our Sacred Honor (SOSH) are the heart and soul of our organization. They embody the mission, vision, and values of The Society by serving as hubs for civic engagement, leadership development, and community service. Each Chapter operates at the local level, connecting Members with their communities while aligning with the overarching goals of SOSH.

Core Values and Vision of The Society

At the foundation of SOSH are its three Sacred Principles:
⦁ Patriotism: A deep love for America and respect for its ideals, history, and cultural heritage.
⦁ Camaraderie/Unity: Building meaningful relationships and fostering a spirit of collaboration and mutual respect among all Members.
⦁ Honor: Upholding integrity, accountability, and selfless service in all actions and decisions.
SOSH envisions a nationwide movement that celebrates America’s legacy, engages its present challenges, and inspires its future. Through the efforts of its Chapters, SOSH seeks to build a more unified, empowered, and civically engaged society.

What is a Chapter?

A Chapter is the smallest organizational unit of SOSH but plays the most critical role in fulfilling its mission. Chapters are responsible for translating The Society’s values into tangible actions that directly impact local communities. They serve as:
⦁ Hubs for Leadership: Providing Members with opportunities to lead, grow, and make a difference.
⦁ Centers for Civic Engagement: Facilitating programs and discussions that promote informed and active participation in democratic processes.
⦁ Engines for Community Service: Organizing initiatives that address local needs and contribute to the betterment of society.
⦁ Keepers of Tradition and Innovation: Balancing the preservation of America’s past with the pursuit of forward-thinking solutions to modern challenges.
A Chapter is more than just a group—it is a community within a community, bound by shared principles, goals, and a commitment to service.

The Role of Chapters in SOSH

Chapters play an integral role in achieving SOSH’s mission. They:
⦁ Serve as the primary vehicles for executing the AmeriCare Initiatives at the grassroots level.
⦁ Strengthen the connection between Members and their communities, fostering a sense of belonging and purpose.
⦁ Amplify The Society’s national goals by contributing local successes and innovations.
Each Chapter operates under the guidance of the State Chapter and the Grand Chapter to ensure alignment, support, and accountability.

The AmeriCare Initiatives

The activities and programs of SOSH Chapters are organized around the three core AmeriCare Initiatives, which reflect The Society’s commitment to honoring America’s past, engaging its present, and building its future:

  • America Remember
    Chapters under this initiative focus on celebrating and preserving America’s history and cultural heritage. Key activities include:
    • Organizing historical reenactments, storytelling events, and heritage festivals.
    • Partnering with local museums, libraries, and historical societies.
    • Educating Members and the community about lesser-known stories of American heroism and resilience.
  • America Rethink
    This initiative encourages dialogue, education, and innovation to address contemporary challenges. Chapters may:
    • Host forums, town halls, and debates on civic issues.
    • Partner with local schools, universities, and think tanks to foster learning and collaboration.
    • Encourage Members to propose creative solutions to local, state, and national challenges.
  • America Renew
    This initiative focuses on revitalizing communities and promoting civic engagement through action. Activities include:
    • Organizing community service projects such as clean-ups, food drives, and mentorship programs.
    • Promoting voter registration and participation in elections.
    • Building partnerships with local nonprofits and government agencies to address pressing community needs

The Meaning of a Chapter

To its Members, a Chapter is not just an organization—it is a family of patriots, united by shared values and a common mission. Chapters provide a platform for Members to:
⦁ Learn: Gain knowledge about American history, civics, and community challenges.
⦁ Lead: Develop leadership skills through hands-on experiences and mentorship.
⦁ Serve: Make a lasting impact in their communities through meaningful service projects.
⦁ Connect: Build lifelong relationships with fellow Members who share a passion for service and patriotism.
By fostering a culture of service, learning, and connection, Chapters ensure that SOSH remains a dynamic and impactful force for good in America.

Chapter Operations

The effective operation of a Chapter within The Society of Our Sacred Honor (SOSH) is critical to achieving its mission. This section outlines the guidelines, procedures, and best practices for managing Chapter operations, ensuring Member engagement, and upholding the core values of Patriotism, Camaraderie/Unity, and Honor.

Operational Framework Chapter Meetings

Regularly scheduled meetings are the cornerstone of a successful Chapter. These gatherings provide Members with opportunities to connect, plan initiatives, and share progress.

  •  Frequency
    • Chapters are required to hold at least one formal meeting per month.
    • Additional Committee meetings and social gatherings can be organized as needed.
  • Structure
    • Call to Order: Begin with the Pledge of Allegiance and a moment of reflection.
    • Roll Call: Ensure all officers and key Committee Chairs are present.
    • Updates: Review past activities and financial reports.
    • Initiative Discussions: Focus on progress and planning for the AmeriCare Initiatives.
    • Open Floor: Allow Members to voice ideas, concerns, or suggestions.
  • Decision-Making
    • Chapters must use democratic voting procedures for key decisions.
    • Majority Rule: Standard decisions require a simple majority vote.
    • Transparency: Encourage open dialogue and ensure Members feel heard.

Chapter Governance and Bylaws

  •  Chapter Constitution and Bylaws:
    • Chapters should adopt bylaws that align with SOSH’s mission and values, outlining key areas such as member eligibility, leadership roles, decision-making processes, and conflict resolution.
  • Meeting Protocols:
    • Regular Meetings: Chapters should hold regular meetings (e.g., monthly) to discuss upcoming events, initiatives, and organizational matters.
    •  Meeting Agendas: The Secretary or President should prepare and distribute agendas in advance to keep meetings organized and productive.
    • Minutes and Record-Keeping: The Secretary is responsible for taking minutes and maintaining records of all official meetings.
  • Decision-Making:
    • Encourage collaborative and transparent decision-making processes. Significant decisions may require a vote by Chapter members.

Recordkeeping and Reporting

Maintaining accurate records and submitting regular reports is essential for effective governance and alignment with State and Grand Chapters.

  • Meeting Minutes
    • The Secretary is responsible for recording and distributing meeting minutes.
    • Minutes should include attendance, key discussions, and decisions made.
  • Monthly Reports
    • Submit detailed reports to the State Chapter Governor, including:
      •  Summary of activities and events.
      •  Financial updates from the Treasurer.
      • Challenges faced and goals for the next month.

Member Engagement

An active and engaged membership is vital to the success of every Chapter. Leaders must prioritize recruitment, retention, and Member satisfaction.

  • Rights of Members
    • Participate in Chapter meetings and decision-making processes.
    • Access resources and training opportunities provided by SOSH.
    • Nominate and vote for Chapter leadership positions.
  • Responsibilities of Members
    • Uphold the values of SOSH in all activities.
    • Actively participate in Chapter initiatives and events.
    • Respect the rights and contributions of fellow Members.

Member Recruitment and Retention

  • Membership Growth:
    • ⦁ Develop and implement recruitment strategies to attract new members.
    • Host open house events, community engagement activities, and social gatherings to introduce potential members to SOSH.
  • Member Engagement:
    • Foster a welcoming, inclusive environment where members feel valued and engaged.
    • Provide opportunities for members to get involved in Chapter committees, events, and initiatives.
  • Retention Strategies:
    • Recognize member contributions, celebrate achievements, and organize member appreciation events.
    • Conduct periodic check-ins to understand member needs and address any concerns.

Programming and Initiatives

Chapters are responsible for advancing SOSH’s mission through impactful programs and initiatives aligned with the AmeriCare Initiatives.

  • America Remember
    • Preserve and celebrate local history through events, partnerships, and educational programs.
    • Example Activities:
      • Organize storytelling sessions with veterans and community elders.
      • Collaborate with local historical societies to host exhibitions.
  • America Rethink
    • Encourage civic dialogue and problem-solving on contemporary issues.
    • Example Activities:
      • Host town halls or forums on relevant community topics.
      • Create spaces for constructive debates and idea-sharing.
  • America Renew
    • Lead community service projects and civic engagement campaigns.
    • Example Activities:
      •  Coordinate neighborhood clean-ups or volunteer drives.
      •  Promote voter registration and participation in elections.